Q.
What kind of reports will Landlord generate?
Q.
Can I customize Landlord for my organization?
Q.
What kind of Tenant information can I track?
Q.
What kind of Apartment / Suite information can I track?
Q.
Can I search for a unit in my organization, for example, that
has 2 bedrooms, is furnished, and has a fireplace?
Q.
I have pictures of floor plans and suite interiors. Can
I use them with Landlord?
Q.
Will Landlord keep track of who owes rent?
Q. How can I manage houses/units with multiple renters
on the lease?
Q.
Can I print receipts?
Q.
Does Landlord enable me to create Tenant Applications?
Q.
What about other documents?
Q.
I need to keep track of Income and Expenses. Any help?
Q.
Can I use Landlord to keep track of my business partners?
Q. What are Maintenance Logs?
Q. Does Landlord Enterprise Edition come with Help and
Support?
Q. Will Landlord allow me to keep track of equipment?
Q. Will Landlord run on my computer?
Read More Frequently Asked Questions on Our Support Forums ...
Q. What kind of reports will Landlord generate?
A. Landlord comes powerfully equipped with the following reports:
- Building List
- Apartment Details
- Apartment List by Suite #
- Apartment List by Suggested Rental Rate
- Occupied Apartment Report by Suite #
- Vacant Apartment Report by Suite #
- Maintenance Log by Suite #
- Suggested Apartment Rate Comparison by Building
- Active Tenants by Last Name
- In-Active Tenants by Last Name
- Tenant Contact Info by City
- Tenant Contact Info by Last Name
- Tenant Details
- Tenant Personal Info by Last Name
- Rentals by Suite #
- Payments by Suite #
- Expiring Rentals This Month
- Late Rental Payment List
- Rental Payment Schedule
- Late Rental Payment Reminders
- Building Late Payment Trend
- Unpaid Rent As Of (Date)
- Equipment List by Suite #
- Vendor List
- Accounting Entries List by Entry Date *
- Accounting Entries by Type, Category & Month *
- Accounting Entries by Type, Category & Month for a Building *
- Accounting Entries by Type, Category & Month for a Suite # *
- Accounting Entries by Type, Category & Month for a Tenant *
- Accounting Entries by Type, Category & Month for a Vendor *
- Expense Category Distribution Chart *
- Income Category Distribution Chart ** = PRO & Trial versions only.
Q. Can I customize Landlord for my organization?
A. Of course. Landlord allows you to store your company information, which will appear on-screen and on reports. You can also customize various status codes, suite categories, and accepted credit cards. You can set default country, city, and province/state values, as well as adjust the late fee settings.
Q. What kind of Tenant information can I track?
A. You can store an enormous amount of detail about each of your tenants. In addition to the basics, like general contact information, Landlord will keep track of credit card #s, occupant/guest info, and financial information like gross income, bank details, and account numbers. You can store information about pets, occupants/roomates, vehicles, emergency contacts, tenant incidents, and other notes. You can even store up to 4 photos of each Tenant!
Q. What kind of Apartment / Suite information can I track?
A. Information about your Apartments/Suites includes Suggested Monthly Rent, Square Footage, Number of Bed/Bathrooms, Heating Type, Electricity #s, and more. You can also flag whether or not the unit is furnished, non-smoking, and has a fireplace, patio/balcony, microwave, washer/dryer, dishwasher, and refridgerator.
Q. Can I search for a unit in my organization, for example, that has 2 bedrooms, is furnished, and has a fireplace?
A. Yes. Landlord will let you run a search for both Apartments AND Tenants based on as many criterion as you specify.
Q. I have pictures of floor plans and suite interiors. Can I use them with Landlord?
A. Definitely. Landlord will allow you to link any scanned image of your suite to the database. This picture will be displayed on-screen when you view the details for that unit. Landlord will allow you to store up to 3 images for each unit, enough for floor plan, interior, and exterior photos.
Q.
Will Landlord keep track of who owes rent?
A. Landlord will keep track of any tenants for which rent hasn't been collected. On the "rent due" date of every month, Landlord will remind you of these tenants. An on-screen listing of Tenants who are delinquent with rent can be displayed at any time. Landlord also includes a report showing all uncollected rent due at a specific point in time, allowing you to project rental income.
Q. How can I manage houses/units with multiple
renters on the lease?
A. Landlord Enterprise Edition will allow you to manage units with multiple renters and lease configurations. In fact, you can have separate late fee terms, security deposits, and split the rent due in any fashion which suits you.
If you're using a recent version of the software (ideally v4.0 but v3.1.08 should also work) you should be able to create a rental agreement for each tenant for the same house, but you'll need to create your apartment records a little differently.
Create an Apartment record for each Tenant with the Suite # called "House A - Chris" for example, to represent "Chris" in "House A". Create another Apartment record called "House A - John" for the same house with John as the Tenant. Set the Rented To field for each Apartment record to the appropriate Tenant. Also type the portion of the rent for each tenant into the Suggested Apartment Rent field on this screen also.
Then click the Rentals button and create separate Rental agreements for each Tenant/Apartment combination. Select by Suite # (eg. House A - Chris) and type the additional details for the lease - damage deposit, late fee, etc.
This way you'll be able to track expenses separately for each Tenant/Lease, as well as collect Rent and track late rent separately.
A. Yes. Landlord can issue a receipt whenever you post a rental payment. You can print this receipt, email it, or export it to Word, Excel, or Adobe PDF format.
Q. Does Landlord enable me to create Tenant Applications?
A. Yes. Application for Rent forms can be generated using the Tenant information you have stored about the Tenant in the database, making application processing quick and easy. You can also print a blank Application form to have the Tenant fill out manually if you choose. (Requires Microsoft Word.)
Q. What about other documents?
A. Other forms include Move In/Move Out Checklist, an Application to Rent form, and an Information Release Request document, which you can be exported, for example, to Microsoft Word, and customized for your organization directly from Landlord. New forms and documents are being created with each release of Landlord - contact us for custom document requirements.
Q. I need to keep track of Income and Expenses. Any help?
A. Landlord now offers an Accounting module built into both the TRIAL and PRO versions. You can create Income and Expense entries, assign them to any combination of Tenants, Apartments, Buildings, and Vendors. You can also create custom Accounting Categories.
Q. Can I use Landlord to keep track of my business partners?
A. Yes. Landlord includes a way to store information about all of your Vendors, which can be assigned to Maintenance Log entries if necessary. Track Addresses, and other Contact information.
A. In Landlord Enterprise Edition, you can use Maintenance Logs to keep track of important issues that need attention. Each Apartment can be linked individually to its own Maintenance Log, which can track information like Priority, Status, Cost, Invoice # and Date, Completion Date and more.
Q. Does Landlord Enterprise Edition come with Help and Support?
A. Definitely! Landlord comes complete with a full Help System that covers everything you need to know to setup Landlord for the first time, as well as step by step instructions for each and every aspect of the system. Provericon Software Development also offers free telephone and email support for all registered users of either the LITE or PRO version of Landlord Enterprise Edition. Retail and/or Socrates customers can purchase a 1 year support package for only $25. Read more here.
Q. Will Landlord allow me to keep track of equipment?
A. Equipment belonging to you organization can be stored and linked to units in Landlord. You can keep track of things like Serial #, Model #, Brand, Purchase Date, Purchase Price, and Supplier/Vendor (where it was purchased).
Q. Will Landlord run on my computer?
A. Landlord will run on most desktop and laptop PCs running Windows. The following are recommended and minimum hardware ranges - most PCs within this range will have no problem installing and running Landlord.
Recommended Hardware Configuration :Pentium-class processor (Pentium III or Celeron, 1.0 GHz) or better
256 MB RAM or more
100 MB free Hard Drive space or more
1024 x 768 Display, 32 bit colour display
Minimum Hardware Configuration:
Pentium-class processor (Pentium 200 MHz or higher)
64 MB RAM
40 MB free Hard Drive space
800 x 600 Display or better, 16 bit colour or better displayLandlord requires approximately 25-30 MB hard drive space when fully installed. Your database will grow as you add tenant and apartment data, and will require additional space accordingly.
Operating System and Software Requirements
Landlord will run on Windows 98, ME, NT, 2000, and XP (Home & Pro)
All operating systems must have the .NET Framework installed (you can download the .NET Framework install file from this site, or from Microsoft). Landlord will not run on Windows 95 or earlier. Please also ensure that Internet Explorer 6 SP1 or later is installed on your computer (especially important for Windows 98 users). The Macromedia Flash plugin is also recommended.